Construction Document Control Best Practices Part 2
Experienced St. Petersburg construction lawyers know that meeting the requirements of every stakeholder is difficult without ensuring vital documents and information is easy to access. We strongly encourage construction professionals to implement the best practices discussed in this series to avoid compromising project delivery and quality, as well as potential construction disputes. To read the beginning of our article, visit Part 1 to learn more about document control standards.
Keep Current and Accurate Records
Documents go through a lot of revisions. Construction members should be able to access current and accurate documents relevant to their jobs. A lack of current and accurate records will impact everyone at different levels of the operation. For example, failure to implement OSHA record-keeping standards can result in citations.
Make Documents Accessible and Identifiable
Along with improving your document control technology, it’s vital that your documents are identifiable. Every document should be uniquely coded so that it can be traced. Your system for identifying, assessing, and tracking documents should be outlined in your internal processes and procedures.
Have a System For Changes
Every construction professional knows that projects are subject to change outside of the original Scope of Work. This is why a system for changes is necessary. If there are revisions to drawings, a change on a design or materials, there needs to be a system in place so these changes can be communicated to the appropriate parties quickly. With a disorderly system, outdated procedures will be performed which could lead to construction claims such as a negligent design or costly construction defects.
Disclaimer: The information contained in this article is for general educational information only. This information does not constitute legal advice, is not intended to constitute legal advice, nor should it be relied upon as legal advice for your specific factual pattern or situation.