Construction Documentation That May Help Prove a Claim Part 1
In spite of everyone’s good intention, construction changes and delays are bound to happen. As Clearwater construction attorneys, we know that those good intentions won’t help in the face of a dispute. Failing to properly document items such the contract, bid documents, and change order logs during a project can be disastrous when it comes to fighting a claim. Read part two of our article to learn about additional documents you should be maintaining.
It’s important that parties entering into any transaction to have a written contract. A written agreement will typically outweigh any verbal agreement. This is especially true for construction projects which can get complicated. If your contract is poorly written or does not cover key terms and conditions, you will find yourself dealing with bigger issues if a dispute occurs. A knowledgeable Clearwater construction attorney is an asset when it comes to drafting a strong contract that sets forth everyone’s obligations and risks.
Bid documents explain the who, what, when, how, where of your project in great detail. They form the basis of your project. Incomplete or missing documents is a sign of unprofessionalism and it would call into question the accuracy of your project costs. Bid documents should be drafted and structured well so that someone could understand and follow them. The following are examples of what should be in the document:
- Page numbers
- Section name and number
- Project name and number
- Date of specifications
- Unit pricing
- Production calculations
- Profit and labor markups
Change Order Log
Change orders are a normal part of the construction process, but change order mismanagement can lead to legal disputes. Legal disputes occur because of the delays caused by changes orders, a lack of approval, or failing to properly document a change order in writing. Keeping tracking of submissions, approvals, and rejections will decrease change order-related disputes.
Disclaimer: The information contained in this article is for general educational information only. This information does not constitute legal advice, is not intended to constitute legal advice, nor should it be relied upon as legal advice for your specific factual pattern or situation.