Construction projects involve a number of moving parts. These “moving parts” require documentation. From blueprints to change orders to bid invoice, construction professionals are up to their necks in paperwork. The method in which you document can be the difference between a productive jobsite or one that is chaotic and inefficient. If you rely on paper you are at risk for potential liabilities and the need for a West Palm construction lawyer.
It is time for construction professionals to improve their document control practices. In this first section, we will focus on the importance of document control and why you should go digital. In the second part, we will focus on keeping accurate documentation and the importance of having a system for changes.
Why Document Control Matters
For those professionals who utilize a paper-based document system, managing it all fell on the shoulders of a specific employee who had to follow precise processes and methodologies to manage documents. Now that we are in an increasingly digital age, companies looking to adopt new technologies have to embrace a whole new set of challenges and expectations. Namely, professionals must meet the demand for more information with a faster turnaround time and documents which are stored and shared in several repositories.
Historically, the construction industry has relied heavily on paperwork. The need for constant documentation is an unavoidable chore. Keeping track of paperwork bogs down projects.
However, documentation will not cease and the managing all of those documents in the most efficient and organized way will equate to more successful projects. Technology makes jobsites more efficient. Construction professionals are encouraged to convert their traditional system of document control into a digital system or improve their already existing system with cloud applications.
Benefits of Leveraging Technology
Since projects are complex and require a great deal of collaboration, digitizing documents can be beneficial for a number of reasons including:
- Remote access
- Reduced errors
- Easier tracking
- Increased collaboration
- Better for the environment
- Reduce delays
- More control over revisions
- Eliminates confusion
With today’s tools and apps, many construction companies can migrate from a paper-based system to an all-digital one for a more streamlined document process.
Disclaimer: The information contained in this article is for general educational information only. This information does not constitute legal advice, is not intended to constitute legal advice, nor should it be relied upon as legal advice for your specific factual pattern or situation.