Construction projects move at a rapid pace. Combining this with the number of entities that actively participate in a construction project and it’s easy to see how items can be miscommunicated or not communicated at all. To remedy this situation, construction professionals and their clients often employ the request for information (RFI) process. Simply put, an RFI is a request for pertinent information from one entity to another that will allow them to complete a process. Contractors could accept RFI’s from subcontractors or suppliers for proposals. They can also submit RFI’s to potential clients. Additionally, RFI’s are used to gain clarity on specific items during the construction process. This clarity is instrumental in preventing conflicts. If you needs guidance on handling disputes, a Nashville contractor lawyer can help you.
As with all things in construction, performing the task correctly is critical to success. RFI’s are no different. A well-written or answered RFI can help you avoid delays and ensure that all parties are on the same page. To help, our Nashville contractor attorneys have provided a few tips for contractors one either side of the RFI process.
Be Organized and Efficient
Organization is key when it comes to RFI’s. If you are answering an RFI, it’s important that you answer the question quickly and thoroughly. Before providing an answer, make sure that the question is clear. This includes understanding all details necessary to determine if you can complete the project successfully. If you are sending an RFI, make sure you are using a standard form and method for keeping RFI’s organized. Make sure that you ask a clear question. Remember unclear questions get unclear answers.
Evaluate Answers to RFI’s Closely
If you are sending an RFI, evaluate the answer closely. Does it unequivocally resolve your question or provide the info that you need? The answer may impact your project schedule so it’s important to determine if the answer is clear. The last thing you want to do is to operate under incorrect assumptions.
Attach Additional Information
This is where technology comes in handy. Photos, videos, and drawings can be added to RFIs or RFI answers for better clarification. In either case, these items can make the process more efficient.
Disclaimer: The information contained in this article is for general educational information only. This information does not constitute legal advice, is not intended to constitute legal advice, nor should it be relied upon as legal advice for your specific factual pattern or situation.