With various engineers, contractors, subcontractors, and suppliers working on a project, minor issues can turn into a very complex claim. When this happens, a Bradenton construction lawyer can help you work through your claims and provide you with advice on arbitration or litigation if necessary. The way a construction company handles document management can have a profound impact on its ability to prove or disprove a claim. Get control of your documents so you can navigate the claim process more efficiently.
How Your Document Matters
Your claim is more likely to be validated if it is supported by documentation that was created throughout your construction operation instead of after the fact. This is known as contemporaneous documentation. As soon as an event happens that changes the direction of your project, make every effort to document it.
Does Your Evidence Support Your Claims?
Every claim is unique, so the documents to support your claim will vary. However, all documents and record-keeping goals should align to present your project issues, relative costs, and the effects on your scheduling and productivity. Your documentation should help to identify the cause of the issue, the damages incurred, and help to identify the liable party.
Essential Documents That Support Your Claims
Maintaining documents is not an effortless process. Nevertheless, it doesn’t have to be an arduous process either as long as everyone understands that document control and management is a necessary part of daily business operations. Failing to make it a priority can have a major impact on the entire project. Maintaining critical documents that are relevant to a claim such as the following will ensure you can effectively present your basis for a claim and defend your operations should a claim be brought against you.
- Internal meeting documents
- Files on all workers (i.e., subs, suppliers)
- Project plans and specifications
- Evidential reports (i.e., inspections, incidents, photos)
- Scheduling (i.e., start dates, end dates, delays)
- Requested project changes (i.e., modifications, change orders)
- Financial data (cost increases)
- Daily reports of productivity for all workers
Disclaimer: The information contained in this article is for general educational information only. This information does not constitute legal advice, is not intended to constitute legal advice, nor should it be relied upon as legal advice for your specific factual pattern or situation.