Here's How You Can Protect Your Business

What is a Request for Proposal? Part 1

The complex legal landscape of the construction industry involves a broad range of industry-specific policies, procedures, and provisions. When it comes to procuring contracts, whether public or private, the owner, be it the federal government or a private investor, often relies on some form of bidding process to obtain the highest quality of work for the lowest possible cost.

Preparing a bid can be a daunting challenge, especially when dealing with public projects; however, by consulting the Jacksonville construction lawyers at Cotney Construction Law, your bid will be prepared and filed by an experienced legal professional who understands the nuances of the bidding system. These services can also be beneficial for contractors who are  bidding for lucrative private projects.

In this two-part article, our Jacksonville construction lawyers will discuss the request for proposal (RFP), a comprehensive bid request used by owners to bring knowledgeable contractors into the fold to help get projects off the ground. RFPs must be reviewed carefully, as they are often tied directly to the terms of the contract that the contractor is attempting to lock down. If you have received an RFP, a construction lawyer can help you draft an appropriate response to increase your chances of securing the bid.

Why Do Owners Use RFPs?

When an owner issues an RFP, they aren’t simply asking the contractor to provide an estimate, they are attempting to establish a blueprint for moving the project forward. In other words, an RFP is like an invitation to bid while simultaneously proposing solutions. The RFP can help the owner procure decidedly more comprehensive bids than those that would be obtained through other types of bid opportunities. That said, the terms of the RFP are typically linked to the contract, so contractors must review them deliberately before moving forward with any proposals.

What is Included in an RFP?

When the design of a project has yet to be completed and an owner is seeking construction partners to develop a plan of execution, they may choose to utilize an RFP. The RFP will seek to answer some of the owner’s most nagging questions, including:

  • What is your approach to project management?
  • Who will form the team taking on the project?
  • What experience does your firm have utilizing building information modeling (BIM)?
  • What is the ownership structure?
  • Can you provide examples of similar projects from the past?
  • What type of quality control plan do you plan to implement?
  • What are your cost and schedule control methods?
  • What is your approach when dealing with governing authorities?
  • How do you describe the general features of the project?
  • If the development has already been designed, what are your current plans and specifications?

To learn more about RFPs, read part two.

If you would like to speak with one of our Jacksonville construction attorneys, please contact us today.

Disclaimer: The information contained in this article is for general educational information only. This information does not constitute legal advice, is not intended to constitute legal advice, nor should it be relied upon as legal advice for your specific factual pattern or situation.